Documentation
Complete role-wise operating guide for IQAC Portal. Use this as the canonical onboarding and process reference.
Start Here
1) Login 2) Check dashboard priorities 3) Follow role-specific workflow below.
Escalation
Use Messages for clarifications and Notifications for system-wide action updates.
Outputs
All workflows feed reports, audit logs, and governance controls for accreditation readiness.
Coordinator Workflow
- Login and open Dashboard to review pending work.
- Create events and configure document requirements in Events.
- Monitor department submissions and review statuses in Documents.
- Approve, reject, or request correction through workflow controls.
- Generate basic or advanced reports and export outputs in Reports.
Department Workflow
- Login and review assigned tasks from Dashboard guidance.
- Open Events to identify active workflows and requirements.
- Upload required files in Documents with correct requirement mapping.
- Re-run AI checks or replace files where required.
- Submit for coordinator review and track remarks/decision status.
Admin Workflow
- Access Admin console and manage colleges, users, and departments.
- Configure AI providers/models and institution usage limits.
- Moderate communication and send notifications.
- Review audit/system logs and enforce access/security controls.
- Manage data exports and backup settings for governance.
Feature-by-Feature Quick Guide
Events
Create event cycles, map requirement checklists, and track progression.
Documents
Collect, verify, and audit evidence files with AI + manual review paths.
Reports
Generate institution reports, preview output, and export DOCX/PDF deliverables.
Admin Console
Operate tenancy, governance, notifications, logs, and backup controls.
End-to-End Operating Sequence
- Coordinator defines event calendar and requirement templates.
- Department users upload evidence mapped to each requirement.
- Verification checks are executed (AI + manual review).
- Coordinator finalizes decision and feedback per submission.
- Reports are generated/exported and logs retained for audit traceability.
- Admins supervise system health, access control, and policy compliance.